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Executive Assistant
Posted: 04/07/2021
Position: Full Time
About This Job:
As the Executive Assistant you will be familiar dealing with client enquiries, contractor management, finance administration and management of a database.
You should be customer serviced focused and enjoy dealing with clients both by telephone and in person.
 
This is working in a really busy and upbeat office where you'll be working as part of a close-knit team.
We are looking for a well-organised, polished, hard-working person with good time management skills, a good attitude and a naturally friendly personality who is seeking a career opportunity.
 
Working hours : Full time Monday – Friday 09:00 – 18:00 (UK time zone)
Roles & Responsibilities:
A typical day could include:
• Acting as the first point of contact and dealing with calls and queries from property owners, contractors and others
• Dealing with maintenance related enquiries, liaising with contractors, understanding costs, placing works orders and arranging repairs
• Logging details of insurance claims and liaising with insurers
• Organising and managing keys
• Using office 365  software as a source of information and keeping this up to date
Requirements & Qualifications:
Skills Needed:
  • Working knowledge of Excel, Word and Access.
  • Capable of communicating efficiently
  • Able to work under pressure and offer a degree of flexibility in working style
  • Strong ability to be responsible, accountable, and results-driven
  • Excellent organisation and documentation skills required
  • Must be proactive and detail-oriented
  • Creative thinker who can utilize existing resources in a productive and/or innovative way
Skills Required:
Administrative Support
Virtual Assistant Level 3
Social Media Management Level 3
Call Center Skills Level 3
Data Processing Level 3
Typing Level 3
Calendaring Level 3
Travel Planning Level 2
Email Handling Level 2
Admin Assistant Level 2
Sourcing Level 2