Job Details
Executive Assistant
Posted: 01/11/2021
Position: Full Time
About This Job:
As the Executive Assistant you will be familiar dealing with client enquiries, contractor management, finance administration and management of a database.
You should be customer serviced focused and enjoy dealing with clients both by telephone and in person.
This is working in a really busy and upbeat office where you'll be working as part of a close-knit team.
We are looking for a well-organised, polished, hard-working person with good time management skills, a good attitude and a naturally friendly personality who is seeking a career opportunity.
Working hours : Full time Monday – Friday 09:00 – 18:00 (UK time zone)
Roles & Responsibilities:
A typical day could include:
• Acting as the first point of contact and dealing with calls and queries from property owners, contractors and others
• Dealing with maintenance related enquiries, liaising with contractors, understanding costs, placing works orders and arranging repairs
• Logging details of insurance claims and liaising with insurers
• Organising and managing keys
• Using office 365 software as a source of information and keeping this up to date
Requirements & Qualifications:
Skills Needed:
- Working knowledge of Excel, Word and Access.
- Capable of communicating efficiently
- Able to work under pressure and offer a degree of flexibility in working style
- Strong ability to be responsible, accountable, and results-driven
- Excellent organisation and documentation skills required
- Must be proactive and detail-oriented
- Creative thinker who can utilize existing resources in a productive and/or innovative way
Skills Required:
Administrative Support
Virtual Assistant
Social Media Management
Call Center Skills
Data Processing
Typing
Calendaring
Travel Planning
Email Handling
Admin Assistant
Sourcing