Job Details
Proposal Writer/manager
Posted: 04/28/2021
Position: Full Time
About This Job:
We are currently seeking a full-time Proposal Manager/Writer. As part of the proposal team, you will work closely with company staff, and external business partners to develop and deliver high-quality, compliant, and compelling proposals and responses to Government Requests for Proposal (RFPs) solicitations, Requests for Information (RFIs), Requests for Quote (RFQs) and Sources Sought Notices.  You will contribute throughout the entire proposal process, from proposal pre-work to proposal creation and delivery to limited post-submission support. You will oversee all proposal and response preparation activities, including establishing/managing the preparation schedule to meet Government-mandated deadlines and assigning preparation tasks to internal and external contributors. You will have the ability to write proposal content and narrative as necessary to meet response requirements free of errors (grammatical, spelling, sentence structure, etc.). You will regularly report to the Company Owner on the status of all proposal/response preparation activities and serve as the primary point of contact for Government Contracting Officers and Specialists for all proposal/response-related matters.
Duties to be performed are broken down as follows:
Roles & Responsibilities:
  • Represent the Proposal team in strategizing with Business Development and Leadership in assessing potential contracting opportunities to pursue
  • Monitoring activity in the Business Development pipeline
  • Monitoring and assessing potential bid opportunities released under the organizations various GSA schedules
  • Updating and improving proposal response templates and working with Graphic Designer to refresh and improve graphical images to be used in proposal responses
  • Ensuring past performance citations are updated and are created as new contracts are awarded to the company
  • Assist in updating and maintaining boilerplate text owned by the proposals team

Proposal Development Responsibilities
  • Review Government RFP/Solicitations in detail and be intimately familiar with requirements
  • Lead in driving the proposal preparation process from start to finish, serving as the primary point of contact for proposal development tasks, establishing the proposal calendar, preparing/distributing data calls, and assigning tasks to contributors
  • Serve as the primary point of contact for interfacing with the Government such as submitting questions to them to obtain clarity on RFP/solicitation requirements
  • Coordinate and facilitate proposal colored team reviews (Pink, Red, Gold, and White Glove) with involved functional groups
  • Ensure proposal content complies with Government requirements i.e. font, text size, spacing, etc. and is properly structured in alignment with Government requirements
  • Contribute writing of compelling and compliant content to the proposal preparation process as necessary
  • Execute editing, proofreading, and final editing/formatting of text before ensure delivery of error-free proposals/responses to the Government
  • Assist in creating and maintaining proposal/response files on organizations shared file repository to ensure all related documentation is captured and properly organized
Requirements & Qualifications:
  • BA/BS degree required
  • Excellent writing and editing skills
  • Ability to multi-task and perform under tight deadlines when applicable
  • Exceptional project management, planning, and time management skills
  • Strong leadership, negotiation, problem-solving, financial acumen, and organizational skills
  • Government contracting experience preferred, but not required
  • Experience reviewing and analyzing solicitations for bidding decisions.
  • Experience with supporting proposal reviews and writing.
  • Experience with making cold calls to teaming partners.
  • Experience with capturing and monitoring potential bidding opportunities.
  • Comfortable with ambiguity in a fast-paced environment.
  • Must be able to think outside the box.
  • Proficiency in Microsoft Office suite
Skills Required:
Finance & Management
Proposal Writing Level 3
Project Planning Level 3
Writing & Content
Business Writing Level 3
Communications Level 3
English Proofreading Level 3
Administrative Support
Data Entry Level 3
General Office Skills Level 3
Business Services
Business Consulting Level 3
Project Management Level 3
General Computer Skills
Microsoft Excel Level 2