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Remote-Executive Assistant
Posted: 06/23/2022
Position: Full Time
About This Job:
We are looking for a new executive assistant to support our executive team. You will manage mostly business-related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administrative assistant in the past.
Roles & Responsibilities:
  • Entering invoices and bills in the PM software
  • Update lease forms and documents,
  • Ensure all tenants and owners' insurance programs are up to date.
  • Overseeing and responding to resident’s requests and complaints
  • Ensuring rent is paid on time
  • Support the enforcement of the lease when necessary.
  • Call delinquent balance.
  • Prepare and deliver electronic lease and appropriate paperwork.
  • Notify owners and communicate status updates to staff.
  • Entering data and uploading documents to our management software.
Requirements & Qualifications:
  • Proven experience as admin- personal- executive assistant.
  • Experience in Property Management is a Plus.
  • Advanced Excel skills, certified preferred.
  • Fluent spoken and written (English and English).
  • Dedicated and detail-oriented.
  • Able to work in a fast-paced environment.
  • Time management skills.
  • Headset and webcam.
  • Internet coverage with virtually no downtime.
Skills Required:
Administrative Support
Admin Assistant Level 5
Telephone Handling Level 5
Data Entry Level 4
Email Handling Level 4
Travel Planning Level 4
Time Management Level 3
Social Media Management Level 3
Business Services
Project Management Level 4
Bookkeeping Level 3
HR / Payroll Level 3