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Job Details
Production Assistant
Posted: 10/03/2022
Position: Full Time
About This Job:
We are looking for an assistant to handle a workload of real estate transactions from contract to close. The applicant will work on a document management system (Dotloop) as well as a project management platform (Trello) and email. Full training will be given. 
Applicant must speak both English and Spanish.  
Roles & Responsibilities:
  • Oversee all aspects of buyer and seller transactions from executed contract to closing
  • Maintain a Transaction checklist system using Trello for smooth transaction management
  • Coordinate inspections, title/escrow, mortgage loan, and appraisal processes
  • Regularly update and maintain communication with clients, agents, attorney’s, lenders, etc.
  • Send weekly transaction updates to sellers/buyers
  • Submit all necessary documentation to the office broker for file compliance 
  • Gather utility and maintenance information from the seller for the buyer side 
  • Coordinate/schedule moving, final walkthroughs, and closings   
Requirements & Qualifications:
Must be able to write and speak both English and Spanish.
The applicant must be able to work during the hours of 9am - 5pm USA EST.
Skills Required:
Administrative Support
Email Handling Level 3
Telephone Handling Level 3
Admin Assistant Level 2