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Scheduler / Assistant Manager
Posted: 01/12/2019
Position: Part Time
About This Job:
Scheduler / Assistant Manager
 
Pyles & Associates is committed to providing the highest standard evidence-based clinical practice to enhance independence, quality of life and overcome challenges of families and their children with autism or other intellectual disabilities.
 
We are currently looking for talented and responsible Scheduler / Assistant Manager to join our team.
 
This is a part-time position, with an opportunity to become full-time in the future.
The work hours would be 5 hours per day, Monday through Friday.
Preferable time of work would be from 12 PM until 5 PM PST (USA)
 
$6 - $12 / hour
 
 
Roles & Responsibilities:
Job Description
  • Main goal: Consistently improving the percentage of the served hours comparing to the available hours
  • Answer scheduling phone calls and emails, resolve scheduling conflicts, cancellations etc
  • Systemize communication with clients and staff members to define availability
  • Schedule appointments according to the hours available to be fulfilled, clients and staff availability
  • Analyze and define the best appointments’ logistic
  • Create systems, identify the roots of the problems and come up with solutions
  • Assist Office Manager with other office duties
Requirements & Qualifications:
Required Skills and Qualifications
  • Bachelors Degree
  • Minimum of 2 years of office work / assistant experience
  • Minimum of 3 years of scheduling experience
  • Fluent English (verbal and written); Spanish is a plus
  • Word and Excel knowledge
  • Fast-learner
  • Good time-management skills
  • Reliable
  • Great communication skills, ability to communicate in an efficient way
  • Self-starter
Skills Required:
Administrative Support
Admin Assistant Level 4
Engineering, Manufacturing & Science
Project Scheduling Level 4
Web Host & Server Management
Administration Level 4